Use your carryover days before they expire

Modified on Mon, 23 Feb at 4:47 PM

As required by law in your country, employees may be allowed to carry forward any unused annual leave from one year to the next. When you created your time-off policies in Kenjo, you selected whether employees can carry unused paid time off into the following year. You also defined a deadline by which those days must be taken.

After the carryover deadline you set, Kenjo will automatically reset all carryover balances to zero. Therefore, it is extremely important to remind your employees to request, approve, and use all carryover days before the expiration date.

For example:

You might have established a maximum of 23 days of accrued and unused vacation time from last year to carry over until the 31st of March of the following year. This means that:

Your employees need to request the carryover days before the 31st of March
Your managers need to approve the requests before the 31st of March
Your employees need to use those days before the 31st of March

What should I do?

Step 1: Review your current configuration

To ensure you’re sharing accurate information about the carryover settings from your previous cycle, follow these steps:

Go to Settings > Time off > Settings, then open any time-off type or policy to check whether it includes carryover days. This usually applies only to vacation policies.
For policies that allow carryover, click the three dots to view the details.
Under Advanced options > Carry over to next year, review the carryover limit, expiration date, and number of days.

Step 2: Send a reminder to your employees

Besides using any internal communication tool that you currently have in your company, you can also use Kenjo's Announcement feature to reinforce the message to your employees.

Go to Home > Announcement. Add a description as the following and set a date when you want your post to be visible. Here is a real-life example:

Example text:

Hello,

We would like to remind you that you have a maximum of *X* unused vacation time from last year to be taken before *date*. After this date, you will not be allowed to use your carryover days, even when they have been approved by your manager.

Please submit all your remaining leave from 2021 by *a date that allows your employees enough time to take all possible carryover days*.

For managers only: process all time off requests before *date*

Thank you,

Your HR team