Set up time tracking methods

In this article, you will find out how to set up different time tracking methods for your attendance policies and learn about the impact of different configurations.

Within the attendance policies we offer several time tracking methods for your employees:

TABLE OF CONTENTS

• Overview 
• Time sheet management
• Edit employees' time entries
• Kiosk PIN Code
• Kiosk QR Code
• Tracking Attendance via API
• Kenjo mobile App

Overview 

• Go to Attendance > Settings > Policies
• Select a policy
  
• Click the three-dot-icon to edit the policy
• Navigate to Time tracking methods

Note: You have to use at least one method and can use up to three methods in parallel. You can't use Punch Clock and Kiosk PIN/Kiosk QR code at the same time. As soon as you enable the Kiosk it will replace the Punch Clock.

Read Time tracking in compliance with the law to see recommended time tracking methods.

Time sheet management

If you select time sheet management your employees can create and edit their time entries on Desktop or via mobile app. They can enter the time entries whenever they like. Depending on your settings, they are don't allowed to enter entries for the future. Find out how here. 

Desktop view

Note: Activating time sheet management will drive the behavior of the attendance widget in the home screen. If enabled it will allow your employees to enter their time manually.

Attendance Widget on Home Screen when employee entered work start time already	Attendance Widget on Home Screen when employee haven't entered work time yet

Mobile view

Edit employees' time entries

When you have to solve a conflicted time entry or have to change an employee's time entry for other reasons:

• Go to People > Select Employee
• Go to their Attendance tab in the horizontal menu
  
• Select a day and edit the employee's start or end time

• Add category, copy or delete an entry using the icons next to the Comment field

Find out how everything about approving employees' time entries here. 

Kiosk PIN Code

Your employees receive a unique PIN Code which they then can use to check in and out via the Kiosk terminal.

The moment you add employees to a policy with the preferred tracking method PIN code, they will receive a notification with their PIN code via email, Push notification or Kenjo Desktop Notification.

Read this article to find out more about the check in via Kiosk.

Kiosk QR Code

Consider that, at the moment, employees under a policy with Kiosk enabled, will not be able to use the punch clock. This means that if you enable the QR code the punch clock will be replaced by the QR code reader. Employees need to scan a QR Code on the Kiosk with their smartphones to initiate the check in / out process.

Read this article to find out more about the check in via Kiosk.

Tracking Attendance via API

If you want to track time just via API or Import you simply don't select any other methods. In this way you can ensure that your employees can not change the entries you reported via the API or Import and also prevent conflicts with other time tracking methods. 

To get more information about the API integration please see the following article: API Integration

Kenjo mobile App

All time tracking methods except Kiosk PIN code can be used with a mobile device and the Kenjo app. In order to use Kiosk QR code, employees must have a mobile device to scan the Kiosk's QR code. Watch the video to see how employees can check in via mobile phones.