Launch the Attendance Kiosk

In this article, you will learn how to start using the Attendance Kiosk, so your employees can begin to check in and out using their PIN code, QR code or both.

Only HR Admin & Admin have access to configure the Attendance Kiosk.

Custom profiles with the permission to Launch Kiosk & administrate PIN Code will be allowed to launch the kiosk from a device and view and refresh PIN codes. However, they will not be able to activate or deactivate kiosk feature or manage sessions. This permission belongs only to Admins or HR Admins.

Before you start launching the kiosk, you should already have:

1. activated it
2. created an attendance policy that uses Kiosk QR or PIN as Time tracking method
3. added employees to this policy

TABLE OF CONTENTS

• Launch the Kiosk
  • Step 1: Select a device
  • Step 2: Place the device 
  • Step 3: Activate the Kiosk
  • Step 4: Select the location, details and access method for the Kiosk
  • Step 5: Add the Kiosk to an Android or iPhone home screen
• Edit or delete an open session
  • Edit an open session:
  • Delete an open session

Launch the Kiosk

Step 1: Select a device

The first step is to select the device you want to use as Kiosk (Android - IOS - Windows). When using a browser, our recommendation is Google Chrome, Firefox or Safari.

Note: For QR check in-out method, you don't need to have a touchscreen. However, for PIN Code check in-out method, users will need to enter the valid PIN via a touchscreen keyboard or a connected external keyboard.

Compatible devices for Kiosk:

• iPad
• iPhone
• Smartphone with Android
• Any tablet with Android
• Smart TV from Chrome (If you use PIN Code tracking method, you need to add a Keyboard)
• PC or Laptop (Windows, Linux, Mac) as long as you use the web browser with a keyboard for PIN code.

See an accurate list of compatible devices here.

Step 2: Place the device 

• First, choose the device where you want to open the Kiosk, this can be:
  • A smartphone
  • A tablet
  • A desktop

• Place the device where you want your employees to check in or out

• There are two ways to launch the kiosk in this device:
  • Go to Attendance > Settings > Kiosk and sessions
  • 1. Via the URL
  • 2. Via the QR code

• Via the URL
  • Copy the URL by clicking on the copy-icon
  • Open the browser and paste the URL
  • The kiosk will open, so your employees can check in at the entrance of your organization

• Via QR code
  Use the QR code if you will open the kiosk in another device. A camera in the other device is needed.
  • Click on KIOSK LAUNCH LINK QR
  • You will see a QR code 
  • Scan the QR code with your smartphone and open the kiosk automatically

Step 3: Activate the Kiosk

• Once you open the link OR scan the QR code, the home screen of the Attendance Kiosk will appear 
•  Enter your email address to activate the Kiosk
• Consider that the language of this screen will be the language of your browser. 
• Click on the Language in the right upper corner to change it

• Click CONTINUE

Note: You can only launch the Kiosk with the email of an Admin or HR Admin

• Go to your e-mail account and open the Kenjo email with the 6 digit activation code

Note: This code will only be valid for 5 minutes. Otherwise, you will not be able to activate the Kiosk and will have to produce another code.

• Insert the code and click SUBMIT

Step 4: Select the location, details and access method for the Kiosk

Since there should be one Kiosk per location:

• Select the location where you are configuring the Kiosk and click CONTINUE

• Name your Kiosk and click CONTINUE
• Select a welcomemessage and click CONTINUE
• Select a Kiosk colorand click CONTINUE

Remember! The location that appears available is the one you have added as your location in Settings > My company

Now select the check-in method. By default both will be selected:

• Toggle off the switch for PIN or QR code in case you only want to use one
• Click Activate Kiosk

Hooray! You successfully launched your Kiosk! 

Step 5: Add the Kiosk to an Android or iPhone home screen

Since the Kenjo Kiosk is a page that you would be returning to again and again, you can set a direct link sitting on your device screen. To do so, follow the next steps:

Android:

Launch “Chrome” app. Open the website or web page you want to pin to your home screen. Tap the menu icon (3 dots in upper right-hand corner) and tap Add to home screen. You'll be able to enter 'Kenjo Kiosk' as a name for the shortcut, and then Chrome will add it to your home screen.

Apple:

With Apple, you are able to add the website as an icon. After going to the website via Safari, tap the Share menu button. In the menu, scroll down and select Add to Home Screen. If you want, edit the site’s title as it will appear on your screen. When everything is to your satisfaction, tap Add. When clicking on the icon, the page will open in Safari.

Edit or delete an open session

Once you have launched the Kiosk, the session will appear enlisted in:

• Attendance > Settings > Kiosk & Sessions
• Edit or delete an open Kiosk session by clicking on the pencil or trash-can-icon

Edit an open session:

Click on the pencil icon to:

• Change the welcome message
• Change or add a new photo
• Enable or disable a tracking method
• Change the Kiosk brand color

Delete an open session

You can delete single sessions or in bulk:

• Click Actions > Sessions > Delete sessions or click on the trash-can icon

Let your employees know how they check in with Kiosk by forwarding them this article.