Add employee compensation

When you are creating a new employee manually, you will also have to fill out his or her compensation information. The same situation could happen if you have created an employee and need to modify their information. For that, go to People > Directory > Employee profile > Compensation to fill out the information related to:

• Employment
• Salary
• Variable pay 

Note: Check out this video on how to assess the employee profile in Kenjo!

Employment

This section shows a history of contracts and the related employment types. Click on (+) ADD EMPLOYMENT to add the information about the employment of this particular employee. 

You can choose the Company, the Start Date of the employee, the type of Contract under which this employee has been hired, and their Employment type. 

To understand how to add, edit or delete Employment types, as well as the different types of employment, visit our article Add, edit, delete Employment type.

Salary

This section contains only a history of fixed salaries or hourly wages. Any other payment should be added to variable payments (next section). Click on (+) ADD SALARY and choose the company to which this salary belongs:

Once you have chosen a company, a new window will pop out asking you to enter the start date and the pay period:

Depending on your choice (Annual, Hourly, Monthly), a new set of empty fields will appear:

Your selection of pay type, whether Annual, Hourly, or Monthly, determines the fields that will be displayed for input:

For Annual and Monthly Pay Types:

• In addition to specifying the start date and end date (optional), the system will prompt you to enter the Salary amount and its corresponding currency.
• Under the 'Part time' field, you can input either 100% if the salary pertains to a full-time employee (FTE) or 50% if the employee will be working part-time. By choosing 50%, the system will calculate the salary amount based on this percentage, providing clarity on the equivalent full-time salary.
• If surcharges have been configured, you will notice an additional field: Rate per hour. This value is a suggested hourly rate that the system computes for monthly and annual salaries using a predefined calculation. You have the flexibility to modify this value as needed. It's important to note that making changes to this value will disassociate it from the base salary. If required, you can restore the suggested value by clicking on the reload button.
  • Be aware that the Rate per hour field will not be present if surcharges have not been set up in the Attendance settings.

For Hourly Employees: 

For employees compensated on an hourly basis, you'll be asked to input the Salary amount and its associated currency, in addition to specifying the start date and end date (optional).

By providing this information in accordance with your selected pay type, you can accurately configure the salary details for your employees, whether they are paid annually, monthly, or hourly.

Variable Pay

This section shows all further payments granted by the company. If the employee has variable payment, click on (+) ADD VARIABLE PAY. To select the payment frequency, choose between the options ONCE or RECURRENT and click Next.

Add the relevant information. For recurrent variable pay, you need to additionally add the recurrence of the payment. When you have completed it, click on Create. 

Note: In order to choose a Type of variable pay, you would have had to create it before in Kenjo. If you haven't done so, go to Settings > Employee fields > COMPENSATION > Variable pay types. Click on (+) ADD VARIABLE PAY TYPE and choose a name for it. Return to the page related to the variable pay of the employee and choose the specific variable pay under Type plus the remaining information. 

Surcharge rules

This section provides an overview of the surcharges applicable to an employee. In Kenjo, surcharges represent extra payments that employees receive for working under specific conditions, such as Sundays, night shifts, or during public holidays. It's important to note that these surcharges are distinct from an employee's contractual basic wage; they constitute supplementary payments.

Surcharges differ from Variable payments in that they are tied to specific rules. Variable payments can include both recurring and one-time payments, like transportation allowances or health benefits, whereas salary surcharges are additional payments linked to specific times or days.

Note: Salary surcharges can only be added from this page if they have been initially set up by an Admin or HR Admin in the Attendance settings.

To add a Salary surcharge, simply click on (+) ASSIGN SURCHARGES. A dropdown menu will appear, allowing you to select from existing surcharge rules that have not been assigned to the employee. Once added, the surcharge rule will take effect from the date of the employee's first salary payment.

Important Considerations:

• Be mindful of the start date indicated in the Surcharge rule table under the compensation tab. If the start date of the employee's salary is after the Starting date of the Surcharge rule, the surcharges will only apply from the Salary start date.
• Also, keep in mind that if the employee has attendance tracking disabled, the surcharge will not have any effect.

Should you need to remove a surcharge rule, click on the three dots next to the rule and select Remove surcharge. Confirm your decision. Please note that once removed, the surcharge will not impact payroll periods that have not yet been confirmed in People > Payroll.

By understanding and correctly managing surcharge rules, you can ensure that employees receive the appropriate additional compensation in line with the conditions and rules set by your organization.