Manage time off balance of an employee

Once you create and assign Time off policies to an employee, you can also manage the Time off balances in Kenjo. 

Calculation of time off allowance (new cycle)

At the beginning of a new cycle, Kenjo calculates the time off allowance based on the weekly active working days the employee has at the cut off date. 

Example: The employee is working 3 days per week (based on his/her work schedule):

The assigned policy provides 24 vacation days based on a 5-day work week and you have selected the following options: 

So, the employee will get 14.4 vacation days at the start of the new cycle, provided you have not set any rounding.

Note: Please check the Work schedule under Settings > My Company how many active working days you have selected. If Monday-Sunday is selected, the full credit will be allocated only to those employees who also have 7 active working days. As a best practice, it makes sense to select Mo-Fr in the Work schedule. 

Adjusting balance 

For all Time off's that you have not set as unlimited, you can manually adjust the balance for the employee here.

To adjust the balance, follow the next steps:

• Go to Time off > Company, click on the three dots button against the respective employee
• Choose Adjust balance from the menu
• Enter the New balance and click Adjust

Adjusting amount taken

If you want to adjust the number of days/hours taken after they were taken already, you can do this manually here. Please note that the number is not the period, but only the total sum.  

To adjust the number of days/hours taken, please follow the next steps:

• Go to Time off > Company, click on the three dots button against the respective employee
• Choose Adjust amount taken from the menu
• Enter the New days/hours taken and click Adjust